Project Manager Events

The AO is a medically-guided, not-for-profit organisation, a global network of surgeons, and the world's leading education, innovation, and research organisation specialising in the surgical treatment of trauma and musculoskeletal disorders. We have a global network of over 520,000 health care professionals. Each year we offer over 870 educational events around the world, supported by nearly 8,000 faculty members and attended by over 82,600 participants. We have around 20,000 surgeon members working in the fields of trauma, spine, craniomaxillofacial, veterinary, and reconstructive surgery. For more information, visit:

Employment Type:  Permanent
Part-time percentage:  100%
This position is located in: 

Davos Platz, CH

Experience level:  Experienced professional
Please send us your application documents in:  English or German

In this role you are required to

  • Manage logistics (hotels, venue, catering, course materials, transport, AV, IT), side events, procurement activities, operations, schedules and production for the AO's flagship event the AO Davos Courses.
  • Manage all related communication activities relating to the AO Davos Courses website
  • Manage all freelancers and their requirements including HR and finance liaison, staff schedule and briefing for the AO Davos Courses.
  • Design, manage and set up AO booth at the DKOU in Berlin, Germany. Coordinate project meetings with internal and external stakeholders and coordinate symposia together with our event owners
  • Manage and support various AO employee events. Overall lead for the Davos Sounds Good Jazz concert and support biannual leadership forum, Summer Event and New Year's Dinners.
  • Part of the AO Trustees Meeting event team: responsible for various tasks including coordinating side meetings, setting up registration, social events, transportation, catering, reimbursements, AV, intercompany invoicing, CRM (salesforce) administration.
  • Optimization of event logistics
  • Oversee budgeting process for respective events.
  • Represent C&E on merchandising task force and manage all orders for C&E

To master this challenge you have

  • A bachelor's degree and or event specific further education
  • A minimum of five years professional event management experience in similar positions, both client and/or agency side experience acceptable
  • Proven experience in producing complex events with multiple stakeholders
  • Experience in managing online or hybrid events
  • Experience in event marketing, website content editing and communications
  • Excellent event problem-solving skills
  • Project and process management skills
  • Influencing and networking abilities
  • Strong communication skills in both English and German
  • Familiarity within a cross-cultural/-discipline working environment

We offer

  • An interesting and varied job in an exciting and innovative organization
  • The opportunity to be part of a highly committed international team
  • Modern infrastructure
  • Employment conditions which match the requirements and offer a high degree of flexibility regarding working hours and location

If you meet the requirements of this challenging opportunity, please submit your complete online application (motivation letter, CV, recent photograph, certificates, reference letters, etc) through our online application system.

Date of publication:  May 20, 2023