Project Manager Events

In this role you are required to

• Manage logistics (hotels, venue, catering, course materials, transport, AV, IT), side events, procurement activities, operations, schedules and production for the AO's flagship event the AO Davos Courses.
• Manage all related communication activities relating to the AO Davos Courses website
• Manage all freelancers and their requirements including HR and finance liaison, staff schedule and briefing for the AO Davos Courses.
• Design, manage and set up AO booth at the DKOU in Berlin, Germany. Coordinate project meetings with internal and external stakeholders and coordinate symposia together with our event owners
• Manage and support various AO employee events. Overall lead for the Davos Sounds Good Jazz concert and support biannual leadership forum, Summer Event and New Year's Dinners.
• Part of the AO Trustees Meeting event team: responsible for various tasks including coordinating side meetings, setting up registration, social events, transportation, catering, reimbursements, AV, intercompany invoicing, CRM (salesforce) administration.
• Optimization of event logistics
• Oversee budgeting process for respective events.
• Represent C&E on merchandising task force and manage all orders for C&E

To master this challenge you have

• A bachelor's degree and or event specific further education
• A minimum of five years professional event management experience in similar positions, both client and/or agency side experience acceptable
• Proven experience in producing complex events with multiple stakeholders
• Experience in managing online or hybrid events
• Experience in event marketing, website content editing and communications
• Excellent event problem-solving skills
• Project and process management skills
• Influencing and networking abilities
• Strong communication skills in both English and German
• Familiarity within a cross-cultural/-discipline working environment