HR Operations Specialist

The AO is a medically-guided, not-for-profit organisation, a global network of surgeons, and the world's leading education, innovation, and research organisation specialising in the surgical treatment of trauma and musculoskeletal disorders. We have a global network of over 520,000 health care professionals. Each year we offer over 870 educational events around the world, supported by nearly 8,000 faculty members and attended by over 82,600 participants. We have around 20,000 surgeon members working in the fields of trauma, spine, craniomaxillofacial, veterinary, and reconstructive surgery. For more information, visit:

Employment Type:  Temporary
Part-time percentage:  100%
This position is located in: 

Dübendorf, CH

Experience level:  Experienced professional
Please send us your application documents in:  English or German

In this role you are required to:

Support the HR Business Partner in the application process using a recruitment management tool:

  • Handling of applicant correspondence according to templates, management of interview appointments, support of simple positions, placement of advertisements and screening
  • HR administration according to HR checklists for issuance/adjustment of employment contract, work permit, introduction of new employees, departure of employees, general correspondence with employees (incl. management of vouchers for employee events), issuance of job references, working time management and travel expense reimbursement, employee appraisal, salary revision, certificate of incapacity to work, further education agreements, job references and work certificates, digital personnel dossier, etc.                
  • Obtaining (electronic) signatures for documents created by yourself or by the HR Business Partner                
  • Management of administrative tasks according to HR User Manual in the HR Information System                
  • Introduction of new employees to HR relevant topics  
  • Organization of MA gifts for Easter and St. Nicholas
  • First level support for swiss+ tool in certificate creation for HR team and supervisors                
  • First level support for working time management

To master this challenge you have:

  • Good language skills in English (oral C1, written B2) and German (oral and written each C1)                
  • High willingness to serve (responding to customers, proactively recognizing difficulties,                 
  • creating a pleasant atmosphere)                
  • Good organizational skills (keeping track of many different tasks even in a hectic environment,                
  • Setting and meeting deadlines, setting or recognizing priorities)                
  • Accurate work (high level of detail orientation and reliability, carefully completing routine tasks with checklists)                
  • Willingness to learn new things     
  • Additional language skills                
  • Experience with HR information systems (HR administration, recruitment, etc.)                
  • Experience in HR Administration             
  • Basic education in a commercial field or in the hotel industry
  • Several years of professional experience, ideally in the HR field                
  • Degree in Human Resources (or proven comparable knowledge)                
  • Experience in a multicultural environment

We offer

  • An interesting and varied job in an exciting and innovative organization
  • The opportunity to be part of a highly committed international team
  • Modern infrastructure
  • Employment conditions which match the requirements and offer a high degree of flexibility regarding working hours and location

If you meet the requirements of this challenging opportunity, please submit your complete online application (motivation letter, CV, recent photograph, certificates, reference letters, etc) through our online application system.

Date of publication:  May 17, 2023