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Junior Coordinator ITC Operations (ID1527)

The AO is a medically guided, not-for-profit organization, a global network of surgeons, and the world's leading education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders. We are home to people from all over the world, from different backgrounds, with diverse talents and specialist areas. What binds us together is our passion for excellence, our dedication to our mission of improving patient care, and our understanding that we are stronger together: we are one AO.
For more information, visit: https://www.aofoundation.org/

The AO Innovation Translation Center (AO ITC) streamlines and drives innovation projects. Its activities include the development of clinical solutions with our industrial partner, innovation gathering, proof-of-concept studies, strategic investment in intellectual property, technology, or companies, and evidence creation through clinical research.

The ITC Operations team provides comprehensive support to all divisions within the AO ITC. We manage relationships between divisions, ensuring seamless processes and optimal efficiency. The organization of symposiums, meetings and various internal and external events on a global scale is one of our core activities.
Employment type / Anstellungsverhältnis:  Permanent
Workload percentage / Pensum:  80%
Location / Standort: 

Davos Platz, CH

Experience level / gewünschtes Erfahrungsniveau:  Professional Newcomers
Application language / Bewerbungssprache:  English or German

Main Responsibilities

 

Meeting Organization

  • Benchmark evaluation of meeting venues (cost of location, transfer, F&B and meeting facilities)
  • Travel arrangements, on-site logistics (hotel, transfer, F&B and meeting facilities)
  • Reimbursement for ITC members / guests
  • 3rd party invoicing
  • Close collaboration and interaction with ITC Units 
  • Cost efficiency awareness

 
Storage and administration of ITC data

  • Handling and updating of highly confidential information and data.
  • Administration of ITC membership (addresses, membership terms, etc)
  • Preparation and distribution of certificates

 
Special Events

  • Coordinate ITC meetings alongside Davos Courses 
  • Support of special ITC events

 
Various

  • General accounting
  • Organization of ITC internal events (Retreat)
  • Support of AO TC Symposia
  • ITC Communication Responsibility
  • Adjustments to the homepage

Main Requirements

 

  • Basic commercial training or equivalent training and further education
  • Very good MS Office knowledge
  • Proven experience in event organization and business administration
  • Precise, responsible, and reliable working style
  • Open-minded and likeable personality, team player and willingness to learn
  • Fluent German and good knowledge of English language

We offer

  • An interesting and varied job in an exciting and innovative organization
  • The opportunity to be part of a highly committed international team
  • Modern infrastructure
  • High degree of flexibility regarding working hours and location (depending on operational requirements)
  • Generous package of social benefits, including supplementary vacation days and pension scheme contributions
  • Internal skills training opportunities and support for continued education

If you meet the requirements of this challenging opportunity, please submit your complete online application (motivation letter, CV, recent photograph, certificates, reference letters, etc) through our online application system.
Date of publication:  Nov 15, 2024

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