Procurement Specialist, 70-100% (ID 1646)

Short Description

We are looking for a detail-oriented Procurement Specialist to manage our company's purchasing activities (with a focus on IT related procurement tasks). The ideal candidate will ensure cost-effective procurement of goods and services, maintain supplier relationships, and optimize procurement processes to meet business needs.
 

Main Responsibilities

Customer Service

• Provides procurement guidance and support to employees in all regions
• Procurement systems end-user support and training as well as other procurement trainings
• Ensure decentralized organisation activities remain compliant wit the AO Policies and Guidelines

Category Management

• Develops strategic purchasing plans that align with business objectives, for own area of responsibility
• Manages contracts for own area of responsibility and coordinate changes with stakeholders (requester, legal..)
• Ensures delivery performance in accordance with the order instructions and ensures an efficient service is provided to the end user

Analytics and Continuous Improvement

• Tracks spending and conducts procurement analyses on markets, products and suppliers for assigned categories
• Analyzes and monitors data related to key suppliers, purchasing activities and volumes and proposes appropriate actions
• Develops and conducts regular reporting to oversee procurement activities 

Operational Procurement

• Processes purchase requests and orders as well as invoices
• S2P (Sourcing2Pay): support the organization in new vendor sourcing (RfQ/RfP), negotiating, ordering and invoice verification in SAP ByD, whichever is applicable
• Maintains and ensures correctness of contract master data, product master data and catalogues
• Acts as Subject Matter Expert and system administrator for the Procurement systems maintenance

Main Requirmenets

• BSc or specialized certification in supply and procurement
• At least 5 years of professional experience in either procurement, supply chain/logistics management systems, analytics.
• Experience in IT procurement will be an advantage
• Proven track record in operating in a global business environment
• Strong interpersonal skills, ability to collaborate well with others and work cross-functionally across the organization
• Strive for excellence and strong motivation to continuously add value to AO Business
• Ability to prioritize competing tasks, excellence in multi-tasking and problem solving
• Strong analytical and conceptual skills, structured way of working
• Excellent communication, partnering and advocating skills, ability to communicate with both Procurement and non-Procurement audiences
• Expertise in MS Office (especially Excel and PowerPoint)
• Strong knowledge of Enterprise Resource Planning systems (preferably SAP ByD)
• Fluency in English, German will be considered as an added value
• We are flexible in regards to the workload requirements between 70-100%