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Project Coordinator Management & Administrative Support (ID1501)

The AO is a medically guided, not-for-profit organization, a global network of surgeons, and the world's leading education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders. We are home to people from all over the world, from different backgrounds, with diverse talents and specialist areas. What binds us together is our passion for excellence, our dedication to our mission of improving patient care, and our understanding that we are stronger together: we are one AO.
For more information, visit: https://www.aofoundation.org/

The AO’s educational events facilitate training and expertise across our clinical specialties such as trauma, spine, craniomaxillofacial, veterinary, and reconstructive surgery. Our regional Education Events teams are responsible for the planning, delivery, and on-site execution of all our educational events.
Employment type / Anstellungsverhältnis:  Permanent
Workload percentage / Pensum:  100%
Location / Standort: 

Zizers, CH

Experience level / gewünschtes Erfahrungsniveau:  Experienced professional
Application language / Bewerbungssprache:  English or German

Main Responsibilities


Efficient and effective planning and delivery of all ESA Board & Committee Meeting:

  • Planning and delivery of all ESA Board & Committee Meetings for all Clinical Specialties
  • Organize Board/Council Info sharing meetings
  • Venue booking, onsite logistics, travel management, reimbursement and social program
  • Create meeting minutes and centrally manage all meeting files, action items and decisions
  • Support regional manager with agenda planning (invite guest speakers)
  • Support Regional Managers preparing presentations for board, committee meetings and team meetings 
  • Support onboarding and system access for Regional Officers


Plan and deliver elections for regional boards & committees. Support EO's conducting national election:

  • Plan and deliver all regional boards (incl. associated elections) & committee elections
  • Prepare election schedule, manage call for applications, meticulous manage electorate list, ensure communication to Nomination Committee, Boards and candidates.
  • Plan public communication to announce election results (web, email or social media)

 

Main Requirements

  • At least 5 years of professional experience as an Assistant and/or in administration; ideally for advisory boards/committees
  • Accomplished professional education (e.g. Fachausweis or B.Sc)
  • Working experience in an international environment
  • Tech savvy, good knowledge of MS Office 365, digital collaboration tools and AI applications
  • High quality, service-oriented and pro-active mindset
  • Proven organizational and multi-tasking skills with attention to detail and a structured way of working
  • Excellent communicator, internally and externally (writing reports, minutes, etc.)
  • Strong verbal and written communication skills in English, German and any other language is a plus 
  • Travel within Europe is required

 

We offer

  • An interesting and varied job in an exciting and innovative organization
  • The opportunity to be part of a highly committed international team
  • Modern infrastructure
  • High degree of flexibility regarding working hours and location (depending on operational requirements)
  • Generous package of social benefits, including supplementary vacation days and pension scheme contributions
  • Internal skills training opportunities and support for continued education

If you meet the requirements of this challenging opportunity, please submit your complete online application (motivation letter, CV, recent photograph, certificates, reference letters, etc) through our online application system.
Date of publication:  Nov 12, 2024

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