Project Manager Management Support MENA (JR2183)

Main Responsibilities

• Work with Regional Managers and take over specific governance management tasks, including Board meeting support, agenda preparation, minutes writing, action tracking, and post-meeting follow-up activities.
• Work with Regional Managers and support them in KOL and faculty management activities, including stakeholder engagement, meeting coordination, communications, and documentation.
• Administer elections for regional boards, country councils, and other governance bodies, ensuring compliance with AO election regulations and processes.
• Support Regional Managers in the daily operations and manage small, medium, and complex regional projects.
• Additional Responsibilities
• Coordinate and manage governance initiatives, committees, country councils, and board-related activities across the MENA region.
• Support annual business planning cycles and regional operational planning processes.
• Prepare, monitor, and track regional budgets and project expenditures in collaboration with Regional Managers and event owners.
• Perform budget variance analysis, forecasting, financial monitoring, and reporting to support effective decision-making.
• Develop management reports, dashboards, KPI tracking tools, and operational performance analyses.
• Coordinate large-scale international meetings, educational events, workshops, governance meetings, and hybrid programs, including travel, accommodation, logistics, vendor management, and virtual participation.
• Lead administrative process improvements and workflow automation initiatives using Microsoft Power Automate, Microsoft Forms, and other digital solutions.
• Prepare and maintain project documentation, timelines, risk registers, budgets, stakeholder records, and governance documentation.
• Support strategic initiatives and special projects aligned with AO Foundation and regional objectives.

Accountable For:

• Support of Regional Managers in governance management activities.
• Administration and successful execution of elections, nominations, and governance processes.
• Planning, monitoring, and reporting of regional budgets and project expenditures.
• Delivery of regional projects, events, and governance initiatives within approved timelines, budgets, and quality standards.
• Maintenance of accurate project documentation, financial records, minutes, reports, and stakeholder communications.
• Continuous improvement of operational processes and administrative efficiency through digital solutions and automation.

Main Requirements

Educational Requirements:

• University Bachelor's Degree in Business Administration, Management, Public Relations, Marketing, Finance, or a related field, or equivalent work experience.

Job Experience:

• Proven record of professional experience in business administration, project management, governance support, operations management, or event management (3-5 years).
• Experience in budget planning, financial tracking, forecasting, and reporting.
• Experience managing governance structures, boards, committees, elections, or member-based organizations.
• Experience coordinating complex international projects involving multiple stakeholders and regions.
• Experience in event and meeting management, including educational and governance programs.
• Experience in process improvement and workflow automation.

Key Skills:

• Project Management & Planning.
• Strong organizational and project management skills.
• Ability to prioritize work plans and handle multiple projects simultaneously with tight deadlines and changing priorities.
• Project planning, execution, scheduling, and monitoring.
• Strategic planning and operational implementation.
• Risk identification, mitigation, and issue management.
• Stakeholder management and cross-functional collaboration.
• Fluent written and verbal English. Knowledge of additional languages relevant to the region is an asset.

Analytical Skills:

• Advanced Microsoft Excel skills, including Pivot Tables, Power Query, dashboards, advanced formulas, and reporting.
• Data analysis and interpretation.
• KPI development, tracking, and reporting.
• Preparation of management reports and performance dashboards.
• Financial and operational reporting.
• Digital & Automation Skills
• Advanced Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams).
• Microsoft Power Automate workflow design and automation.
• Microsoft Forms administration and process design.
• Process improvement and digital transformation mindset.
• Data management and reporting tools.