Project Manager Event Owner ESA DACH

The AO is a medically-guided, not-for-profit organization, a global network of surgeons, and the world's leading education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders. We are home to people from all over the world, from different backgrounds, with diverse talents and specialist areas. What binds us together is our passion for excellence, our dedication to our mission of improving patient care, and our understanding that we are stronger together: we are one AO. For more information, visit:

Employment Type:  Permanent
Part-time percentage:  100%
This position is located in: 

Zizers, CH

Experience level:  Experienced professional
Please send us your application documents in:  English or German

Job Responsibilities

  • Project manage and take ownership of assigned Educational Events in line with AO’s Global Education Process and Educational Guidelines in close collaboration with Event Specialists and course chairs 
  • Help to facilitate smooth collaboration within Operational Teams (Event Owners and Event Specialists) 
  • Build and manage relationships with Chairperson and Faculty, supporting in in the development of scientific programs, event details and faculty invitation in the given timeline
  • Identify and invite Faculty and Speakers in close collaboration with the Course Chairs    
  • Close collaboration with DPS DRIs on event technical support, education grant and voucher purchase
  • Perform as an income/ revenue expert by generating revenues through relationship/sales, further liaise and instruct Event Specialists on available budget and coordinate with Event Specialists
  • Manage regional / local community campaigns - booth and symposium management during congresses - including congress presence and acquisition of new members     
  • Develop local networks by engaging and building strong relationships with local Partners to embrace the local environment and understand the local needs. 
  • Acquire new members and develop trustful relationships on-site during the events, expanding AO networks which will contribute to AO Education
  • Identify need for collaboration with local agencies / suppliers 
  • Annual budget planning for the events in the assigned countries as part of AOs yearly budgeting cycle 
  • For exceptional cases only: Manage local AO governance, e.g., country councils organize governance meetings, support communications to national
  • Accountable for budget of assigned events within in the country

Job Requirements

  • University Master or Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education „Fachausweis“
  • Proven record of professional experience in project work or event management (3-5 years)
  • Experience in medical events/course organization is an advantage
  • Strong organizational-, project- and event management skills
  • Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders 
  • Good problem solving and strong analytical skills as well as proven ability to prioritize task
  • A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization
  • Effective leadership skills through consistent reliability and effective support
  • Fluent written and verbal English & German. Knowledge of other relevant languages in the region are an asset

We offer

  • An interesting and varied job in an exciting and innovative organization
  • The opportunity to be part of a highly committed international team
  • Modern infrastructure
  • Employment conditions which match the requirements and offer a high degree of flexibility regarding working hours and location

If you meet the requirements of this challenging opportunity, please submit your complete online application (motivation letter, CV, recent photograph, certificates, reference letters, etc) through our online application system.

Date of publication:  May 10, 2024